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Privacy Policy
Thank you for visiting the City of Scappoose’s website and taking the time to review our Privacy Policy. This policy addresses collection, use, security and access to information that may be obtained through the use of this website. This policy covers the following topics:
- Personal Information
- Public Disclosure
- Online Services
- Public Records
- Email & Surveys
- Basic Information Collected
- Cookies
- Security
- Terms of Use and Notices (Legal Disclaimer)
If you have any question about this Policies, please email info@cityofscappoose.org
Personal Information
“Personal information” is info that is readily identifiable to a specific individual. Personal information includes such things as an individual’s name, address, phone number and email address. A domain name or Internet Protocol address is not considered personal information.
We collect no personal information about you unless you voluntarily participate in an activity that asks for information (i.e., sending an email, participating in a survey, or accessing a service). If you choose not to participate in these activities, your choice will in no way affect your ability to use any other feature of our website.
If personal information is required on the website or volunteered by the user, this information is a public record once you provide it, and may be subject to public inspection and copying if not protected by federal or state law.
Public Disclosure
In the State of Oregon, laws exist to ensure that government is open and that the public has a right to access appropriate records and information possessed by state and local government. At the same time, there are certain limited exceptions to the public’s right to access public records. Both state and federal laws provide exceptions.
All information collected at this site becomes public records that may be subject to inspection and copying by the public, unless an exemption in law exists 192.314 Right to inspect public records; notice to public body attorney. “Every person has a right to inspect any public record of a public body in this state, except as otherwise expressly provided by ORS 192.338, 192.345 and 192.355.”
In the event of a conflict between this Privacy Policy and state or federal law governing the disclosure of records, the state or federal law will have primacy.
The following is partial list of what is now considered “private” information under state and federal law. We will not disclose the following information:
- Social Security Number
- Driver’s license number
- Credit card information
- Bank account information
In some cases, you may request that information you submit that normally would be considered “public” should instead be kept private.
Online Services
The City of Scappoose intends to offer more services online as a means to improve services and to make them more convenient and accessible. If during your visit you access services, we will collect additional information related directly to the service you are accessing. We will limit the information requested to only that required to conduct the service. We will not use the information for any other purpose without your permission. You may be offered opportunities related to the service, for instance to be put on a mailing list for upcoming events, and it will be your choice as to whether you accept the offer.
Public Records
The information that you provide, and we collect is retained in accordance with the Oregon Revised Statutes. In some limited cases the information may be exempt from these regulations and we will identify it as such.
Email & Surveys
If during your visit you participate in a survey or send an email, the following additional information will be collected:
- The email address and contents of the email; and
- Information volunteered in response to a survey.
We use your email to respond appropriately. This may be to respond to you, to address issues you identify, to further improve our website, or to forward the email to any other agency for appropriate action. Survey information is used for the purpose designated. Emails and survey information are public records.
Basic Information Collected
When you visit our website, the system automatically collects and stores the following information about your visit:
- The Internet Protocol Address and domain name used. The Internet Protocol address is a numerical identifier assigned either to your Internet Service Provider or directly to your computer. We use the Internet Protocol address to direct Internet traffic to you;
- The type of browser and operating system you used;
- The date and time you visited the site;
- The web pages or services you accessed at this site; and
- The website you visited prior to coming to our website.
The information we automatically collect is used to improve the content and delivery of our web services and to help us understand how people are using our services and what technology they use to access our site. We analyze our website logs to continually improve the value of the materials and services available on our site and the ease of accessing them. We make no attempt to link the logs with the individuals that browse our site.
Cookies
To better serve our users, we employ the use of “cookies” to customize your browsing experience with the City’s website. Cookies are simple text files stored on your computer by your web browser. They provide a method of distinguishing among visitors to our website.
Cookies created on your computer by using this website do not contain personally-identifying information and do not compromise your privacy or security. You can refuse the cookie or delete the cookie file from your computer by using your web browser software.
Security
The security and integrity of our website are essential for its success both to deliver services and information and to maintain the privacy of its visitors. The City Manager has the responsibility to safeguard the integrity of this site. We use a variety of techniques, including but not limited to authentication, monitoring, auditing and encryption. Security measures have been integrated into the design, implementation and day-to-day practices of the entire website operating environment as part of our continuing commitment to security and protection of privacy.
Terms of Use & Notices (Legal Disclaimer)
The City of Scappoose’s website has links to other websites. These include links to websites operated by other governmental agencies, non-profit organizations and educational institutions. When you link to another site, you are no longer on the City of Scappoose’s website and this Privacy Policy will not apply. When you link to another website, you are subject to the privacy policy of that new site.
